Barlestone & Osbaston Community Association Management Meeting – 25th May 2016
Present; Gerry Barwood (chairman), Cathie Watkins (secretary), Janet Barwood (treasurer), Jill Raymond, John Watkins, Steve Jordan, Joan Jordan, Julie Edge, Carmen Rahaman, Viv Goddard (vice-chairman), Mary Goddard, Anna Baker, Keith Flude, Nigel Nixon, Julia Nixon
Notes of Last Meeting
Agreed; proposed Janet, seconded Jill. The AGM also didn’t go ahead due to lack of enough attendees to make it quorate but the EGM held immediately prior to this meeting should make it possible for this to be rescheduled such that we can be quorate in the future.
No matters arising which would not be covered under other agenda items.
The insurance has gone down £40 (to £220 p.a.) due to the removal of the Teddy Bear’s Picnic.
The Garage Sales and associated tombola, raffle and refreshments were a big success and we raised £121.13 profit on the day. Thanks to Cathie for organising this event.
Nothing to report.
Planned and Recent Events
Revue: Such events have been poorly supported in the past as it has been hard to get audiences. This was also the experience of Nigel and Julia in the many events they organised in the past despite the amount of hard work they both put into them. The decision at this meeting was not to go ahead with the revue.
Garage Sales: Gerry echoed Janet’s thanks to Cathie and the rest of the team who helped out on the day. Feedback has been good with many expressing their wish to take part next year.
Village Fun Day: Sunday 7th August. BOCA will be running the tombola and the raffle as usual. We need to borrow a gazebo from the church. Joan was also hoping to run a Neighbourhood Watch stall but this scheme isn’t being well supported within the village so it may be a more generic safety stall. We thought it would be a good idea if there could be a fruit and veg stall from the allotments, Gerry will be trying to coordinate this.
Car Treasure Hunt: Provisionally Friday 12th August in the evening. No progress as yet.
Village Walk & Treasure Hunt: Provisionally Friday 19th August in the evening. No progress as yet. Instead of doing the BBQ we will just have drinks and cakes this year. Keith will ask the Elohim Church if we can start and finish from their church.
Indoor Car Boot Sale: Provisionally Saturday 8th October. Janet asked the school for prices and although they were previously very expensive they have quoted £54 which is very reasonable for the size of hall. She will ask about the use of the kitchen.
Fireworks Night: Tentatively Friday 4th November to avoid clashing with bigger events held locally. Viv will be in Australia on the night but will be able to order the fireworks although they will have to be delivered elsewhere. Someone else will need to organise setting them up and Gerry volunteered to co-ordinate this.
Distribution of Profits/Funds
As previously agreed, we have had a request from the Guides to assist them with funds for camping equipment and other sundries they need and will be able to present them with their cheque for £200 at the AGM.
Any Other Business
Anna is resigning as she is moving to Spain. Gerry thanked her for being a part of BOCA and supporting events where she could.
Date of Next Meeting
The next meeting will be the proposed AGM on 6th July starting at 7.30pm.